Administrative Assistant in Material Engineering Division - Toyota Motor Europe

This site uses cookies. Visit our cookies policy page or click the link in any footer for more information and to change your preferences.\n\nAccept all cookies\nAccept only essential cookies\nGo to main content\nEN\nSearch\nEURES (EURopean Employment Services)\nMenu\nJobseekers\nFind a job\nJob results\nAdministrative Assistant in Material Engineering Division\nHOUSE OF RECRUITMENT SOLUTIONS BV\nUpdated on: 14/11/2025\nJob vacancy handle: ZmQyY2RiZTktYzgwYy00N2U2LWEwZDUtYmRiNjFiYTdjNDI1IDM\nJob overview\nNEW\nIMMEDIATE START\nJob sector\nActivities of employment placement agenciesPublishing of newspapers\nWork schedule\nFull-time\nContract type\nContract\nNumber of posts\n1\nJob details\nJob description\n\nToyota is one of the world’s largest automobile manufacturers and a leading global corporation. Founded in 1937. Toyota now sells vehicles in 170 countries and employs over 350.000 people. Based in Brussels, Belgium, and staffed by 2.700 people and more than 60 nationalities, Toyota Motor Europe (TME) handles the wholesale marketing of Toyota and Lexus vehicles, parts & accessories, and manages Toyota’s European R&D, manufacturing, and engineering operations.\n\nThe company is excited to be transforming into a mobility company focusing on bringing even more happiness to our customers through various mobility solutions.\n\n\nJobomschrijving\n\n\nYour responsibilities\n\nPrepare Purchase Orders, and proceed receiving and invoicing \nProcess technical reports towards official issuance acc. to our internal process \nPrepare and format documents, reports, presentations\nEstablish guidelines and procedures \nActively propose and implement cost reduction and efficiency ideas \nSupport the team’s digitalization processes \nManage calendars, schedule meetings, and coordinate appointments. \nSupport internal and external communication with stakeholders. \nAssist in organizing events, workshops, and team activities. \n\nYour profile\n\nProven experience as administrative assistant \nExcellent organizational and time-management skills.\nRigorous and self-disciplined\nStrong written and verbal communication skills in English. Flemish and French are a plus.\nA very good knowledge of Excel is required (advanced formulas, pivot table...), and powerBI. A good command of powerApp is a plus.\nDiscretion and confidentiality in handling sensitive information.\nAbility to work independently and as part of a team.\nYou have a Toyota DNA, this means:\n\n                        Courage: you are ready to let go of the easy path to reach challenging targets\n\n                        Collaboration: you are a team player, respectful and inclusive in your style and you take a                         customer-oriented approach\n\n                        Creativity: your passion drives you to explore innovative ideas and challenge the impossible\n\n                        Curiosity: you combine imagination and fact-based observation\n\n                        Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success\n\nJob location\n\n1930 ZAVENTEM , Arrondissement of Halle-Vilvoorde - Belgium\n\nJob requirements\nLanguages\nEnglish  (B2 - Upper intermediate)\nFrench  (B2 - Upper intermediate)\nDutch  (B2 - Upper intermediate)\nEducation level\nBachelor or equivalent level\nEmployer\nName\nHOUSE OF RECRUITMENT SOLUTIONS BV | HOUSE OF RECRUITMENT SOLUTIONS BV\nSector\nActivities of employment placement agenciesPublishing of newspapers\nLegal ID\n0728656674\nRemuneration\nOther benefits\n\nToyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office. \nAt Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary.\nIf you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know.\nContract:\nInterim contract (weekly renewed) \nStart date: 02/02/2026\nExpected end date: 28/08/2026\nFull time\nHybrid : Toyota Motor Europe Technical Center in Zaventem and possibility for home office\n\nHow to apply\nHow to apply\nOm te solliciteren voor deze job, gelieve de sollicitatie procedure te raadplegen\nContact\nJob vacancy ID\n72404767\nCountry specific information\nLiving & Working: Belgium\n\nClick here to get more information\n\nLabour market information: Belgium\n\nClick here to get more information\n\nEURES (EURopean Employment Services)\nThis site is managed by: European Labour Authority\nAccessibility\nContact Us\nContact the EURES Helpdesk\nChat with EURES Advisers\nFollow us\nFacebook\nTwitter\nLinkedin\nYouTube\nInstagram\nSubscribe to our newsletter\nAbout us\nLanguages on EURES\nCookies on EURES\nEURES Privacy policy\nEURES Legal notice\nDiscover more on europa.eu\nContact the EU\nCall us \nUse other telephone options\nWrite to us via our contact form\nMeet us at one of the EU centres\nSocial media\nSearch for EU social media channels\nLegal\nLanguages on our websites\nPrivacy policy\nLegal notice\nCookies\nAccessibility\nEU institutions and bodies\nSearch all EU institutions and bodies

• Prepare Purchase Orders, and proceed receiving and invoicing. Process technical reports towards official issuance according to our internal process. Prepare and format documents, reports, presentations. Establish guidelines and procedures. Actively propose and implement cost reduction and efficiency ideas. Support the team’s digitalization processes. Manage calendars, schedule meetings, and coordinate appointments. Support internal and external communication with stakeholders. Assist in organizing events, workshops, and team activities.

• Proven experience as administrative assistant. Excellent organizational and time-management skills. Rigorous and self-disciplined. Strong written and verbal communication skills in English. Flemish and French are a plus. A very good knowledge of Excel is required (advanced formulas, pivot table...), and powerBI. A good command of powerApp is a plus. Discretion and confidentiality in handling sensitive information. Ability to work independently and as part of a team. You have a Toyota DNA, this means: Courage: you are ready to let go of the easy path to reach challenging targets. Collaboration: you are a team player, respectful and inclusive in your style and you take a customer-oriented approach. Creativity: your passion drives you to explore innovative ideas and challenge the impossible. Curiosity: you combine imagination and fact-based observation. Coaching: you share knowledge and feedback with your colleagues and celebrate each other’s success.

• Toyota offers a comprehensive remuneration package, including interesting extra-legal benefits. Toyota provides flexibility to take care of both your career and your personal life by providing hybrid work environment with structural possibility to both work from home & collaborate in the office. At Toyota Motor Europe, they are committed to providing equal employment opportunity to all. All recruitment decisions are based on the individual and their qualifications along with the job requirements. The selection process is without regard to nationality, sexual orientation, gender identity or expression, date of birth, religion, ethnicity, disability or other personal characteristics. Toyota do not tolerate harassment or discrimination as our individual experiences and overall diversity is a key strength. Together, let's have the power to make a positive change and go beyond the ordinary. If you need any specific consideration for the interview process due to disability or any other reason, please let the recruiter know. Contract: Interim contract (weekly renewed). Start date: 02/02/2026. Expected end date: 28/08/2026. Full time. Hybrid : Toyota Motor Europe Technical Center in Zaventem and possibility for home office.